License Management Challenges
Every company in almost every industry faces challenges when it comes to managing their permits or licenses. And you’re hear because you know the process can adversely affect your compliance, stall your operation, and impact your bottom line BIGTIME!
If you still manage your licenses by hand, you might think that implementation of “best practices” or establishing “policies and procedures” will suffice. It almost always falls short and ends up costing you more in the long run.
Here is what you come up against if you try license management by hand.
Licensing Compliance
This is obvious… If you are caught off-guard, operating without a valid license can shut you down, as well as legal repercussions or even license revocation.
Track License Expirations
If you manage multiple licenses across different jurisdictions, each with its own expiration timeline, the variables can rapidly get complex. And we all know, if you get behind, missed deadlines to renew licenses leads to additional expenses (penalties, fines, fees) and interruptions to your operation.
Keep Licensing Compliant with Regulations
Laws are changing all the time… especially in 2025! When regulations evolve, you it is difficult to stay aware, much less informed, about the latest requirements. When you compound that with differences in jurisdictions, staying on top of licenses across regions with differing rules can be overwhelming.
Manage License Documents
If you oversee hundreds or even thousands of licenses, that is a ton of paperwork! You would need to hire an employee just to keep documents organized, and available when needed.
Manage License Renewal Costs
Renewal fees for licenses adds up fast. If you add in late fees and penalties due to lack of oversight, the delayed license renewals can incur compound penalties.
Coordination Across Departments
In larger companies, all departments (HR, legal, compliance, operations, etc.) have to stay on their own license requirements and renewal timelines, as well as communicate updates to relevant departments. This can result in confusion and overlap.
Integrate with Other Systems
Integrating license management into existing IT systems and processes can be challenging to establish “master” reminders and tracking systems to make sure licenses are renewed.
Audit Licenses + Reporting
Internal audits of license status and compliance can require significant resources. And then you need to report to a myriad of regulatory bodies, which also demands more time and resources.
Third-Party License Management
Oversight of licenses held by vendors or third-parties is vital to risk mitigation and is essential to operations to keep your day-to-day running without compliations.
License Management Solutions
LICENSE TRACKING
PermitPROS’ services allows you to know exactly what license is required by state, county and jurisdiction. Our experienced professionals stay on top of the different requirements that state and local municipalities require.
AVOID FINES
Our license verification services can assist you by identifying non-compliant contractors through thorough credential verification to ensure your business engages with compliant professionals and reduce headaches from non-compliance.
MITIGATE LICENSING RISK
License management mitigates various risks associated with non-compliant contractors through license monitoring to reduce the risk from (1) substandard work, (2) insurance claims, and (3) legal actions.